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Development Graduate Assistant - Vincentians

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Development Graduate Assistant - Vincentians
Bridget Kostello

Hours: 10-15/week

This is a position with the Congregation of the Mission (Vincentians), who occupy the lower level of the Aquinas Institute building. The Development Student Assistant will be responsible for assisting the development office in efforts related to direct mail appeals, grant research, special events, and donor relations. 

 

Development Student Assistant - Vincentians

This is a position with the Congregation of the Mission (CM) (Vincentians), who occupy the lower level of the Aquinas Institute building. 

Hours: 10-15/week 

Reports to: CM Associate Director of Development 

Description: The Development Student Assistant will be responsible for assisting the development office in efforts related to direct mail appeals, grant research, special events, and donor relations. 

Duties: 

  • Assist with case statements, in-house appeal mailings, preparing and managing timeline. 
  • Help organize parish appeals, communicate with pastors, tabulate inventory lists and pack parish kits. 
  • Create/execute Constant Contact email communications with donors. 
  • Research grant opportunities, gather necessary history/statistics, follow up, as necessary. 
  • Prepare agendas, PowerPoint, and meeting materials. 
  • Write handwritten notes to donors as part of donor cultivation plan. 
  • Organize development appeal materials in binders and online for archival purposes. 
  • Assist with special events such as: day of reflection, CM Memorial Mass & Lunch, Dedication, (invitations, outline, set up and clean up help)
  • Communicate with apostolate heads to gather statistics, testimonies, and photos for annual report. 
  • Prepare prayer ministry mailing twice a year. Participate in strategy, planning and budget meetings (learn process, order and flow).
  • Taking inventory of the development closet
  • Making labels for file folders, hanging folders, and binder dividers
  • Sorting and organizing files 
  • Stuffing letters and packaging appeal boxes 
  • Creating address labels 
  • Sealing and mailing letters, such as appeal letters, tax mailing, and prayer ministry cards
  • Making copies and scanning documents 
  • Compiling information for Development Team, such as identifying flight options for business trips, finding information on Vincentian parishes, searching for the correct size of gift packaging, and choosing gift options for annual donor Christmas gifts 
  • Updating and reorganizing the Development Policies and Procedures binder 
  • Duplicate the Planned Giving Training Binder 
  • Printing and cutting out holiday cards 
  • Shredding old documents 
  • Putting together ALC welcome packets 
  • Updating donor addresses in Raiser's Edge 
  • Typing up and revising documents 
  • Create proposal for donor Christmas gifts and request quotes/proofs 

Qualifications: 

  • Possess excellent written and verbal communication skills 
  • Prioritize, efficiently multi-task and meet deadlines 
  • Display integrity, high moral character and understanding of the Vincentian charism and mission 
  • Experience in Microsoft Outlook, TEAMS and Zoom, Raiser’s Edge (bonus) 
  • Be organized and high attention to detail 
  • Confidentiality is a must! 
  • Work Study