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Assistant to Registrar and Student Affairs

Assistant to Registrar and Student Affairs
Bridget Kostello

This assistant will have various duties relating to the Student Affairs Office and the Registrar's office.

Assistant to Registrar and Student Affairs

Hours: 10-15/week
Reporting to:

Description:
This assistant will have various duties relating to the Student Affairs Office and the Registrar's office.

Duties:

  • Assist with preparation of mass correspondence from the Registrar by email and announcements through Populi
  • Assist in collecting hard copy forms from students and advisors, including scanning and uploading forms to our Cloud based storage system
  • Assist with developing a curriculum of monthly workshops sponsored by the Student Affairs Office
  • Assist with preparations for the monthly Student Services Committee meetings, including ordering lunch, typing up minutes, creating flyers and utilizing Element 451 to create webpages for social events
  • Assist with updating and maintaining webpages pertaining to Student Affairs and the Registrar's Office
  • Assist with preparations for our May Commencement, including:
    • Taking minutes at commencement committee planning meetings
    • Ordering regalia for the Board of Trustees and the faculty
    • Ordering diplomas for graduates and honorary degree recipients
    • Gathering student volunteers
    • Preparing binders with scripts for the Baccalaureate Mass and Commencement ceremonies
    • Printing programs
  • Other duties as assigned

Qualifications

  • Desire to positively and enthusiastically supporting the mission of Students Affairs office, as well as the mission of carrying out the administrative work that supports the school's academic endeavors in the Registrar's office
  • Ability to work independently and as part of a team with students, faculty, and staff
  • Ability to prioritize multiple tasks and responsibilities
  • Ability to communicate effectively both verbally and in writing, maintaining confidentiality and discretion with sensitive information
  • Willingness to students with personal concerns (including housing, parking, social issues, self-care, academic pressures, and loneliness)
  • Possessing strong analytical and problem-solving skills
  • Willingness to actively participate in the Aquinas community


  • Work Study